Top 5 Reasons to Invest In Student Attendance System

It is often said that attendance of students in schools and colleges in one of the crucial factors of success. Many teachers and professors are unaware of the numbers of students that missed their classes or came late. It is important to implement a system that can manage the attendance of students on a regular basis, and ensure that they attend their classes on time. Technology across the world has improved, and the advent of the Student Attendance System brought a huge storm in the market. It helps in large numbers of ways:

•   Records when students come to schools and colleges,
•   Records meal breaks,
•   The numbers of classes attended,
•   The productive output from regular attendance.

Apart from tracking the performances of the students, schools and other educational institutions also need to keep a check when students are not attending classes. It also records vacation time, sick leaves and others.

More or less every school and institution has started realizing the importance of the software system in tracking the attendance of the students. Here are top reasons for investing on this system.
1.    Full control on students:
The tracking system helps the institutions to keep a full control on the students. By tracking the attendance, students can be encouraged and motivated to attend the institutions on a regular basis. Efforts are also made to improve the teaching system to instill students in attending the educational institution. Additionally, it also helps in controlling the mode of education and reducing the cumbersome process of manually tracking the attendance.

2.    Tracking different groups separately:
The software is designed in such a way so that it can track different groups of students that are required to attend different classes. It also offers automated report generation. It mainly operates on the biometric time and attendance systems, and it is available in many choices in the overall biometric umbrella. It comes with features like face recognition, hand scanners, fingerprint identifiers and retina-based biometric scanning.

3.    User-friendly and easy to use:
The main reason for which these systems have become popular is the ease of usage and the user-friendly features available. In fact, a biometric attendance system has many advantages over the conventional attendance system. The user will just have to enter relevant details, and accordingly these will be recorded automatically. The accuracy of recorded information is something that users will not have to bother, at all. Errors like late punching, punching and buddy punching can also be easily avoided.

4.    Enhancing the security:
Today, many businesses and corporate houses use these attendance systems. These are not only used for keeping a track of the attendance, but also for enhanced security. It can prevent trespassers or any foreign intruders from entering into the school or college premises. Therefore, it is much better than manual tracking.

5.    Integrating with existing system:
The best feature about the attendance system is that it can easily integrate with the existing attendance system of the educational institution. As a result, it helps the institutions to run efficiently helping to focus on education.

Using Biometric Systems to Manage Attendance-related Issues

No employee likes being monitored or being supervised. Attrition in IT industry is blamed at reporting manager’s consistent nagging and forceful behaviours. Staying back at work, reporting late and disappearing from the workstation without intimation can be very disapproving as far as organizational values are concerned. To prevent such discrepancies at work from employees and management, the employee self service portal linked to attendance management system.

The employee self service portal is an important man-free aspect of supervising over the entire span of the organization. The self service portal linked to the biometric face recognition system has following advantages.

-    Better Economy

If you are paying your employees well, it would be great if you can see how they spend their time all through the day at office. It can be done by registering their log in timings and log out entries over the employee self service portal. The management can save immensely by cutting down on the supervision cost done through reporting managers and third-party supervisors.

-    Cut down on miscellaneous cost of absenteeism

One hour of absenteeism can cost dearly, especially if the employee holds a position of high significance in the organisational hierarchy. The cost of absenteeism magnifies with the number of employees directly reporting to the absent employee. The cost is calculated in terms of the man hours lost. The monthly performance report can be compared with the cost of absenteeism for each employee. It helps in the performance appraisal of the employee and the team reporting to him/her.

-    Connectivity with Cloud and Wi-Fi

You can register your attendance even from remote locations. The registered device will be connected to the biometric face recognition system through cloud connectivity. It works very well for those who are working from home or have a travelling job. Sales assignments, branding and event management and off-short projects require special attention in terms of attendance marking. The connectivity with public and private clouds is the perfect solution to address attendance issues that crop up due to limited logistics.

-    Sophisticated tools with Simple Usability

When it comes to sophistication, biometric face recognition system and finger print attendance software gel very well together. In addition to regular IRIS Scanners and fingerprint markers, the sensor-based equipments are also very popular in the contemporary employee self service portal management portfolio.

Popular applications are:

-    Biometric Iris, Fingerprint and face identification for time attendance

-    Access Control based on biometric recognition

-    Portable Biometric reader

-    Battery-powered Door Lock for Board room and Treasure room security

-    RFID Time attendance

-    Scalability and Timelessness

Once the biometric face recognition system is linked to the Employee attendance management system, the organization can forget about its scalability issue. With the use of fibre optic cables and digital connectivity, the same layout can be used even of the company expands by 100 times. Additional data space may be required to accommodate the inflated employee numbers, but the efficiency remains unaffected.

4 Absolutely New Technologies used in the Employee Self-Service Portals

You have waited long enough to see the sci-fi techniques come alive at your workplace. Modern day premises use high-end employee self-service portals to manage the entire portfolio of events. From attendance to the leave applications, every piece of information is shared at a finger touch. With absolutely no intervention from the personnel desk, it is not only reliable but also supremely productive as far as performance is concerned.

Wondering what makes them so fruitful, here’s a list of 4 hi-tech technologies that you would love exploring.

1    Organic Personnel Verification Management System:

Every single person enlisted in the company rolls can access the employee self-service portals. The personal data of each of these identities is carefully filled and then fed into the data. Once it shows on the system, the employee can edit, save and revise the information on his own. The organic software used in the Personnel Verification Management system runs on a precision search-base algorithm. From date of birth to the unique Identification details, the database links each of this organic information with the facial template. One face has the entire information and background details. At the end of employment, the information remains safe with the administration for validity purposes.

2    Magnification Platform with 10X Capacity:

Not many application used in the employee self-service portals can be magnified. The contemporary systems have been built to manage the scalability aspect of HR and Operations. Now, the same system can handle anywhere between 50 to 500 employees within the same database. The magnification platform is closely linked with the organic structure of HR Information systems.

3    High-Speed Wireless Connectivity to Manage Attendance:

Missing out on an important meeting due to busy elevators or crowded cafeteria? Your system is not updates? You are unable to log into your system because you forgot your password? Finding it hard to understand the exact information passed by top management

Stop asking these questions via long telephone calls routed through operators and service centres. The use of high-speed Wireless Hotspots enables the employee self-service portals to run upfront from any part of the office building. All you have to do is take permission from the Network Administrator and IT management team to access the connection. Once you are in the loop, you can instantly pass messages and back your excuses with the GPS location.

4    3-Dimensional Scanning:

The employee self-service portals are installed with a highly distinguished technology called 3-dimensional scanning. This feature links the enterprise software system with the biometric face recognition systems. It requires the regular high definition cameras set at particular vantage points to capture accurate shots of a person. Whenever the employee seeks permission to access a relatively restricted zone, the 3-D scanning alerts the portal. An instant message pops over the admin’s system and the same mail is also screened by the employee. When the two systems are in contact, the information and conversation is captured by the 3-D scanning feature as well.

Evolution of Personnel Identification: Biometrics is the new ID cards

Growing security concerns require innovative protocols and safety units. The biometric face recognition system is looked upon as the most reliable channel to ensure security at home as well as work place. The need of the hour is a robust and accurate security system that can handle any number of visitors at the same time. The biometric face recognition system is a full-fledged security system that uses high-end optical technology and digital integration.

What is the basis of the biometric face recognition system?

Human body is unique in its own way. Apart from the regular fingerprint systems and the voice recognition system, the face is the most distinguishing contour to separate one person from another. The fact that no two persons have the same set of facial parameters forms the basis of the biometric face recognition system.

For instance, the gap between the brow ridges is one such factor. Another significant facial pointer is the nose tip angle, forehead area, shape of lips and chin contour.  Though there is still a certain chance of forgery owing to the development of cosmetic surgery, the biometric face recognition system can identify the difference between the original and the fake person to up to 99 percent.

What are the conventional modes of operating a biometric face recognition system?

The biometric face recognition system uses the facial template as the key card. It is called automated authentication. The person is granted access into the premise only if the real time image matches the existing template. In order to ensure that the person is a real human and not an android or an imposter, the biometric face recognition system may be installed with a password system along with digital image capturing unit.

The automated authentication ensures that there is zero manual intervention in the system. It removes chances of biasing and human error by 100 per cent.

What are the common advantages witnessed among biometric face recognition system users?

The biometric face recognition system is a complete digital apparatus that runs on a seamless algorithm. This ensures the following advantages:

• -      No fear of losing passwords to unscrupulous agents in the system
• -      No risk of data theft
• -      No risk of identity loss to an imposter
• -      No requirement of touching the panels
• -      Zero risk of contracting infections, unlike the fingerprint identification panels
• -      Minimum repudiation claims at office
• -      Full security with complete surveillance of the entry-exit points
• -      Optimum performance even in big organizations
• -      Scalable operation with seamless technology
• -      Energy efficient and runs even during power failure

What are the major components of the biometric face recognition system?

Like any sophisticated technology concerned with IT and digital data, the biometric face recognition system has following unassailable components.

• -      High quality Imaging device to capture facial contour like a camera
• -      Signal processing algorithm to match the data with the template
• -      Storage unit to reserve templates
• -      Matching algorithm
• -      Call on Actions to instruct if the person is real or fake

From LASER to voice encrypted data, the biometric face recognition system is a symbol of status and recognition.

Top 6 Features of Biometric Face Recognition Systems

Human face is a social bridge that is unique to the society. Everybody you know recognize you and your traits through the facial features you possess. It could be used as a signature to log into your account, make transactions and even start your car was a distant thought. Today, the use of biometric face recognition systems to identify, provide access and hold accountable someone is the norm. 

The biometric face recognition systems today conveys the identity of a person through digital means as well. Owing to its growing reliability, the popularity among law enforcement agencies and the regular corporates is worth taking a note. We tell you some of the best features that are being used by the contemporary biometric face recognition systems available in the market.  

1.  Fast-paced Recognition: 

The biometric face recognition system offer quick responses with rapid screening and probing. The whole comparison of the facial template may take anywhere between 5 seconds to 12 seconds. Higher the time taken, weaker is the efficiency of the system. Reliability of such systems is poor. Business groups shell out the extra money on the time saved in screening of the faces. Fat-paced recognition offered by the biometric face recognition system is the perfect reason why they are so popular. 

2.  Multiple Matching:

Makeup, stubbles, injury marks and surgeries can alter the facial contour. The use of biometric face recognition system now also use sophisticated marking tools that can identify the persons even when they are wearing a skull cap, hat or sunglasses. The use of multiple matching systems along with the regular biometric face recognition systems help in establishing the identity of a person more accurately. It employs the eye-zone extraction, nasal bridge mapping and forehead exposure. Some marking tools even use the symmetry calibration like lip length, brow distance and skin texture. 

3.  Capturing Habits and Trends: 

Some biometric face recognition systems can even detect the regular habits like twitching of eyes, blinking, flaring of nostrils and biting of lips. The use of real-time sensors and high-speed motion cameras help in bridging the gap between the template and the capture images. 

4.  360 Degrees Vantage Point: 

The biometric face recognition system uses 360 degrees of matching. The independent vantage point offers excellent framework to link the facial contours with the template. 

5.  Easy Integration with Infrastructure and IT Systems: 

The biometric face recognition systems used in the contemporary times can be integrated with the IT systems. Scalable and magnification of the system is possible without making a drastic change to the architecture of the hardware systems. They can be harmonized with the existing sensor modules and video surveillance apparatus. They are also compatible with the diversified graphics and video formats, especially the live cameras. 

6.  High Resolution: 

The high resolution offered by the systems in facial recognition is an amazing feature that average systems can’t match. The zoom in and zoom out techniques ensure that the captured image retains its quality. It does not suffer from the compression issues that haunt most graphical pictures captured in digital format.

5 Top Advantages of Employee Attendance Management System

Employees have always been at loggerheads with the Human Resource department over the issue of attendance marking systems. With the advent of digital platforms and the sophistication of the existing Information Technology models, it has become smooth to track the attendance of an employee without hurting the sentiments or the morale. It has given an inspiring touch to how employees now look forward to punching their attendance and get themselves into the system.

We tell five things present features available with the Employee Attendance Management Systems that every professional identity must know.

 

1. Paperless operation:

The contemporary employee attendance management system is completely paper-free. It ensures a cleaner environment and a blot-free operation. Owing to the digital platform, the records are completely free from damage due to fire, floods, and age. Papers tend to get stained over a period of time. There is no such issue with the currently used employee attendance management systems. Owing to the growing awareness about environmental protection and recycling of data, these systems fulfill the organizational requirements without compromise.

2. Motivating factors for employees:

Unlike the traditional mode of attendance management systems, the electronic-based employee attendance systems tend to motivate the registered people. No supervision is required to check if an employee is putting the time correctly or not. The employee attendance management system screens the identity of the individual and grants him the access to the respective department, once approved. HR studies show that employees tend to be more productive and agile at work when their attendance and leave is being tracked by a digital entity. Also, it creates sense of urgency on the employee’s part to reach the office on time.

3. Unlimited Registrations:

Unlike the paper and pen mode, there is no limit to the number of employees signing through the employee attendance management systems. It is time saving and helps in maintaining the work-study principles with ease. No employee can complain about a faulty system to excuse from punching the attendance. It is a sure shot path to ensure correct attendance management system.

4.    Fun to interact with the laser and visual sensors:

Laser sensors to detect the presence of a person before granting access gives a feeling of excitement among the employees. Most organizations use biometric recognition systems. Most common models available in the segment of biometric recognition systems are:

1.    Facial recognition

2.    Eye colour recognition

3.    Finger printing recognition

4.    Breath-Saliva analyzers

Facial recognition marks attendance based on the matching profile with the registered template available with the system. The eye colour recognition systems are based on the differentiating shade of the eyes. Both systems are high-grade employee attendance management systems that can be installed anywhere in the premise. Most often, you will find them at the entry gates, washroom, and desktops.

5. Get familiar with the modern systems:

Fingerprinting recognition system is the most common and the most popular biometric template used in the employee’s attendance management systems. Breath and saliva recognition system is the most sophisticated template ever used in the attendance management system. Each person has a different DNA structure extracted through the saliva. It is 100 hundred percent safe, hygienic and involves zero error.

Employee Self-Service Portal: Shortest way to Employee Data

Human Resource Information System, abbreviated as HRIS or HRMS is a smart interaction of the components of Human resource management components and the peripherals of Information Technology. Administrative function handled by the HR department is integrated with the software that makes data collection and the subsequent management of data possible. Comprehensive linking of databases ensures that information can be updated and used for various purposes. The most common application of using the fundamentals of Information Technology with HR utilities is the Employee self service portal. It is basically a strong structure containing the financial and HR modules linking one database with the others to manage the services and offer benefits to the employees. The advanced features using such portal offer flexibility as well as rigidity.

Employee Service portals consists of many independent users concurrently feeding their details and vital contact information on the portals so that the management can see and extend fullest support to them and touch base to provide any information concerning their change in status, promotion or transfer orders, or change in reporting management.

An employee can start interaction with the portal by registering into it using his unique user name. It could be his employee Identification number or his name itself or the email user name. Log on to the portal would bring him to the Welcome page or Home page of the company website where he can use the ‘intelligent’ view to surf the various tabs and clicks.

Most Employee self service portal handout interactive session so users don’t have to struggle to feed their data or manoeuvre past the difficult web pages. Graphical interaction or background narration or even video clippings help the user.

Portals concerned with Employee service cover the following aspects of the management function.

 

The most important aspect of Human Resource is calculating the number of days worked and number of leaves availed by an employee. Based on the standard deductions and plans, salary is deduced at end of the month with accuracy. The portal will automatically direct the employee to the Salary component and help him understand why and how the salary figures in a certain bracket and how much can be expected in salary cheque at end of the month. Payroll management using the portal is linked to leave management and Attendance management system. It will also contain your bank information and the amount of benefit sum you would have accumulated in addition to the other incentives at the end of your employment term. The payroll updates its data automatically.

Family status and home address can be effectively searched using the portal. It gets easier to find and reach out to your office buddies and colleagues and build a strong network outside the office. Planning out a new trip or getting guidance from the sibling departments can be made easy without being directed to the Operator. It saves vital time and effort by avoiding confusion.

The portal is the best way to register attendance as log in and log off time can be tracked effectively. Certain buffer time is imposed so that the employee does not complain of time taken in switching on the system.