6 Reasons Why Organizations Should Consider Time Attendance Software

Is your company employing an outdated time attendance software? If your HR department is having a difficult time maintaining employee records, tracking attendance or keeping up with productivity levels, it’s time to consider a different method of recording employee data.

Incorrect data can result in the loss of millions in revenue for your company; money which would be better spent on employee bonuses and salary increases.

Here are six reasons why your organization should consider getting new time attendance software:

1. Accuracy

Humans are far more susceptible to making mistakes then we can realize; even if supportive devices are provided. With an automated time and attendance system, you get accurate data tracking and recording each time. This prevents mistakes that arise due to manual data entry errors. Accurate tracking greatly aids payroll computation.

2. Saves Money

Did you ever realize that time tracking software can actually control expenditures? This is accomplished by eliminating inaccurate time reporting practices such as chronic absenteeism, buddy punching, time abuse, tardiness, etc. According to a study conducted by Axsium Group, large companies can save up to $1,600 per employee when they implement a reliable time tracking software program. 

3. Improves Efficiency/Productivity

Managing and monitoring attendance manually is laborious, time-consuming and expensive. It takes a lot of time to process time cards and paper sheets, authorizes overtime shifts and leaves, creates schedules and payroll. Time software frees up valuable HR and administration time because every process is automated and updated into the payroll system. Apart from saving time and effort, you’re also getting data accuracy. This aids in optimizing the allocation of resources which greatly improves productivity and profits.

4. Visibility & Insights

Do you often require quick glances at all unplanned/planned absences for a particular employee? Within a few clicks, you can create accurate reports on absences, hours worked, overtime, etc., even generate a monthly summary on all necessary data grouping. You can also create customized reports to further improve transparency and visibility within your company.

Managers can employ graphical views of their reports to gain an understanding of employee attendance data. Time/attendance software provides a centralized data hub that can help employers improve and analyze policies on hours, leave, performance, workplace culture, pay, etc.

5. Hassle-free Workflow Management

An integrated attendance system provides excellent visibility on all available data and eases the workflow of leaves, performance reviews and payrolls. Alerts and notifications are automated, enabling managers to approve employee requests immediately without much effort. Within a few clicks, your time software program will enable your HR department to allocate work, manage schedules and track shift swaps. You can also use it to forecast budgets, resources and workloads.

6. Flexibility

In modern times, employees work from home, from the office and from remote locations. An attendance software program enables organizations to track employees in all locations using sophisticated clocking options such as internet networks, biometric terminals, smartphones, swiping technologies, desktop readers, etc.

Need more reasons to switch to a better way of tracking time and attendance? Contact TimeLabs to learn more about time attendance software.

How Time Attendance System is Streamlining Business Operations

Attendance systems have evolved with time. If you are managing a record of time cards manually or your existing time attendance management software is not satisfying your speculations, the time has come to modify your existing arrangement.

The cloud-based time attendance system that we are offering works exclusively after getting integrated with your payroll system; dropping the requirement for entering duplicate data thus sparing your efforts & time which eventually decreases administrative lapses. Any new hire information will be seamlessly conveyed from the process of onboarding & computerize the synchronization of working hours with payroll.

What To Search for in a Time and Attendance Framework

With such asignificant number of frameworks available, it very well may be hard to determine which one is perfect for your business. When you're looking for a framework, specialists state that there are a few things you should search for:

Adaptable time-managing alternatives: Search for a framework that enables workers to record their hours in numerous ways, for example, through a cell phone, web associated PC, tablet, time clock, call or instant messages.

Keeps exact time: The best time and attendance frameworks guarantee bosses are paying their representatives for the real-time they work, not the hours they're planned to work.

Tracks unequaled issues: Ensure you pick a framework that deals with all your time-related requirements, not one that just gives workers a chance to punch in and out. This incorporates overseeing worker calendars and handling all PTO administration.

Mobile Adaptability: Since numerous representatives and supervisors work outside the workplace, you need a framework that is good with cell phones, so it is available from anyplace. This incorporates arrangements that not just enable telecommuters to check-in and out yet additionally track their areas so bosses realize they're working from where they should be.

Convenience: Look for a framework that is not difficult to utilize, has an uncluttered interface and permits representative self-administration.

Reconciliation alternatives: Pick a framework that coordinates with the applications and programming, for example, HR and finance programs.

Proactive Warnings & Alerts: A few frameworks give warnings when representatives are nearing overtime or neglect to check-in or out. This can be useful in controlling costs.

Features of Audit Trail: The capacity to see unique timesheet information alongside any progressions made by a chief or boss can be significant if there should arise an occurrence of a review.

Conclusion
Since you have the in dept knowledge regarding what has to be considered, you will be able to decide which time and attendance management system is ideal for your specific business needs. We have discussed some of the basic to advanced features and functionalities that one should look while going to integrate a time attendance system into their business infrastructure. You can feel free to reach us if you are still curious to know more about how this system automates the operations and how it is directing the employee efforts on a path of success and achieve great admiration.

Understanding The Effectiveness Of The Biometric Attendance System

The biometric attendance system is one of the latest and precise electronic attendance checkers capable of measuring the activities and the attendance of individuals as well as a group. This system offers accuracy and precision to organizations dealing with a large number of employees. It is a wonderful piece of technology that makes no mistake in recording data.

How Does Biometric Attendance System Work?

Biometric attendance system does not require cards or PIN passwords like the old versions. This one deals with scanning the fingerprints of the employees. It is a fast process and it barely takes 1 to 5 seconds for the machine to analyze the fingerprint of the employee or the manager himself.

 

Why Should One Use This System?

Listed below are a few reasons why one should opt for a biometric attendance system.

    a. Web-based software that helps in accessing the data that are centralized and is accessible anywhere anytime through any web browser.
      b. Implementation of timesheets without consuming much time.
      c. Payroll calculations made easier - providing a simple way to calculate salary.
     d. Defines multiple time, shift, and overtime rules - shifts with a different punch in and punch out time.
     e. Managing of holiday and weekly offs can be done easily - this can be done easily for each of the branches of the company.
    f. Monitor daily timesheet with the workers - timesheet is offered employee-wise and date wise making it easier for the manager.
    g. Late coming, early goings are automated by defined policies in the biometric attendance system.

Why choose TimeLabs for installing the attendance system?

TimeLabs is among the best companies in this niche and has many satisfied clients. We are constantly producing, manufacturing and, developing high-quality software to meet the demands of firms and organizations, and setting milestones in this category.

    a. Timely service is our main priority.

    b. Everyone on the team is dedicated and is actively involved to give the best.

    c. We are humble as we are open to suggestions and we learn from everyone.

Our system is of top quality and besides focusing on the product. We only aim for customer satisfaction. These are only some of the reasons to choose our service over others. Go ahead and visit Timelabs to see more of our services and facilities online.

7 Uses Of Biometric Time & Attendance Technology

Biometric time & attendance relies on biological and behavioral characteristics to validate a person’s identity. This technology is convenient, secure and its use is increasing globally. For instance, just five years ago, most people wouldn’t even consider using fingerprint scans on their cell phones. However, today this feature is present on most smartphones.

The use of biometric time & attendance technology is significant in many industries. Listed below are seven uses of biometric technology:

1. KYC - Know Your Customer

You’ve probably seen this technology being used by banks. KYC is a way for businesses to improve customer loyalty and satisfaction by providing personalized services and products. To be able to do so, a company needs to know about a customer’s needs, buying behavior and past purchases. By implementing biometric tech to identify and track each customer’s behavior, companies amass a large pool of data which they can use to offer personalized services.

2. Biometric Time & Attendance

“Time is money” in the business world. Companies strive to make every second count. As a result, biometric clocks are implemented to eliminate time theft and buddy punching. This increases accountability, prevents financial losses, boosts productivity and minimizes payroll errors.

 

3. Workforce Management

Some organizations must have accurate workforce data handy in order to comply with several external and internal policies. Biometric workforce management is a solution that maintains accurate demographic data, facilitates shift administration and maintains names/records of skilled, semi-skilled and unskilled employees.

4. Visitor Management

Does your establishment use ID cards or log books to track visitors? These are unreliable methods of tracking visitors which can potentially put your secured data and areas at risk for breaches. With biometric-based visitor management, you can quickly identify visitors using their biometric details. After collecting this data, you may send them digital badges which can be displayed each time they visit.

5. School Management

From maintaining academic records, identifying students to attendance tracking every day or during examinations, biometric technology can facilitate these processes. This system can free up time for school administration staff and maintain accurate and consistent records.

6. Patient Identification

Biometric technology is a necessity in hospitals and healthcare facilities in order to identify patients and maintain secure access to their demographic data and medical history. It also helps to prevent the repetition of medical records and provides security for storing personal medical details of patients.

7. Financial Services

With biometric technology, financial institutions and banks can provide convenient and secure service quality. This technology makes it possible to accurately identify account holders and non-account holders; can potentially save banks millions of dollars in theft and identity fraud. It also sets up a firm concrete trail which improves operational efficiency and accountability.

Are you ready to implement biometric time & attendance technology in your firm? Contact Time Labs today to discuss your options.

Why Hr And Payroll Software Is Crucial For Every Enterprise?

Are you having a difficult time calculating your company’s costs? Is it difficult to obtain accurate data? By relying on HR and payroll software, you can promote employees’ self-management of time-related information at their workstation, mobile phone or any other device that provides Internet access.

Hr and payroll software enable managers with quick access to valuable attendance and employee data which can facilitate the approval of time-off and other absence planning and scheduling tasks.

Time Labs HR and payroll solutions enable companies to create a single and reliable source of employee records. This software also supports seamless integration into third-party applications. Time Labs’ HR software is designed to provide workplace solutions for today’s demanding company priorities.

What can your organization expect with our HR and payroll software solutions?

1) Comprehensive Records Systems

Up-to-date records of employees’ attendance, including late arrivals, early exits, absences, chronic absences, etc. You will even get instant alerts for imminent overtime conditions, enabling you to make necessary scheduling adjustments BEFORE these hours are sent to payroll.

2) Strong Workforce Planning

With HR software, you can easily make long term employee schedules, well in advance and make necessary adjustments in real time. This feature enables you to create schedules according to company requirements ahead of time so that you’re not left scrambling to cover shifts.

3) Powerful and Accurate Analytics

With accurate attendance records in hand, your organization can easily and seamlessly integrate this data into other third-party applications such as ERP in order to obtain actionable results.

4) Options for Data Capture

This software program enables your employees to clock-in online while on the road via their mobile devices, biometric time clocks, barcode time clocks, etc. You can still continue to track and collect data while these employees are on the road.

5) Employee Self-Service Portal

You can empower your employees by enabling them to review their schedules, swap shifts, make schedule requests check personal time offs, etc. This frees up valuable HR time for business development related tasks.

With Time Labs HR and payroll software, you streamline business processes and manage compliance and thereby substantially increasing productivity.

To learn about our state-of-the-art software or view its complete details, please visit Time Labs.

3 Immediate Pay-Offs Of Getting An Attendance Machine

All businesses at some point or another are suffering from the effects of human calculation errors and employee attendance fraud. Mistakes in payroll computation and data entry can prove to be very expensive for any organization. With a time attendance machine, your business can reduce mistakes. It ensures that employees are clocking in and out at the right time, which ultimately influences productivity and efficiency.

Listed below, are three immediate pay-offs of getting an attendance machine for your business:

1) Reduces Employee Absences

Absenteeism greatly affects small businesses. However, tracking attendance in a large establishment is even harder. In either case, enforcing attendance policy becomes a challenging task. Chronic absenteeism is the leading cause of productivity loss. However attendance software can help your business establish clear policies and minimize absenteeism. It discourages employees from committing repeat absences, not to mention tardiness. Staff are also able to view their respective schedule and ask for time off when required. 

2) Reduces Human Mistakes

Companies who continue to use manual payroll and attendance data entry methods often face significant monetary losses. They’re relying on outdated methods that no longer work in today’s work landscape. Manual record keeping is prone to mistakes and fraud. Buddy punching is a frequent occurrence in such systems. With attendance software, you know with surety that the right employee is clocking in at the appropriate time.

3) Automates Employee Scheduling

Creating schedules for employees is a painstaking task because HR personnel has to consider an employee’s availability, workable hours, specific requirements, etc. Managing schedules for a handful of employees is difficult enough but for larger teams, the task is virtually impossible. 

Luckily, an attendance software can help you streamline your scheduling. You can set up the software to account for pay grades, skill sets, availability, etc., which will save time for HR personnel.

Is your organization ready to invest in an effective attendance machine? Contact TimeLabs.