How To Successfully Implement Time Attendance Machine In Your Establishment?

If you manage or own a company with several employees, you’ve likely thought about implementing a time attendance machine. Tracking entry and exit times for a handful of employees is simple, when you get into double or triple figures, your HR personnel will start getting upset. Outdated punching in and out methods and tracking entries and exits on spreadsheets costs companies thousands of dollars every year. It also expends valuable HR time which could be spent on business development. Think about it this way. Do you really want your HR staff to spend six hours each day on time and attendance matters?

Modern time tracking devices focus on speed and flexibility. New attendance monitoring measures encourage efficiency. There are many types of attendance system technologies out there, but they all have the potential of saving you valuable time and money.

Once you’ve selected a time attendance machine for your company, you need to consider effective ways to implement it and get your team on board. Here’s how:

1) Explain then Train

Your team needs to understand why you’re implementing a time attendance system. You must explain that your efforts will simplify matters for them and make business operations smoother. Failing to explain your reasons will lead to misconceptions and mistrust. Employees don’t like to feel like they’re being micromanaged or constantly monitored.

Show them how the system works. Explain what the HR department will do with this data. Demonstrate and clarify the device’s features and how they will improve productivity. Mention and maintain an open policy to enable concerns or questions from your team. Encourage them to ask!

2) Company-Wide Implementation

Do not implement this device for employees who work remotely or have to travel frequently. When you introduce a new system for a handful of employees, you will breed resentment and confusion. Although this system will greatly benefit remote and out-of-office employees the most, it still has some benefits for those who do come into the office on a daily basis.

Company-Wide implementation of this software promotes inclusivity and training of all employees and not a select few.

3) Set Clear Expectations and Guidelines

If you’re enabling employees to use personal smart devices to access company attendance systems, set clear boundaries from the start. Explain when and how they may access this system and what types of information is permissible for transmission. They should know how the system can be used safely and how it’s imperative that it remains separate from their personal apps.

This step will keep your network secure and provide a good framework for how to use this technology.

It’s time to step into the future and implement new biometric time attendance machines. Get in touch with TimeLabs to learn more.

3 Immediate Pay-Offs Of Getting An Attendance Machine

All businesses at some point or another are suffering from the effects of human calculation errors and employee attendance fraud. Mistakes in payroll computation and data entry can prove to be very expensive for any organization. With a time attendance machine, your business can reduce mistakes. It ensures that employees are clocking in and out at the right time, which ultimately influences productivity and efficiency.

Listed below, are three immediate pay-offs of getting an attendance machine for your business:

1) Reduces Employee Absences

Absenteeism greatly affects small businesses. However, tracking attendance in a large establishment is even harder. In either case, enforcing attendance policy becomes a challenging task. Chronic absenteeism is the leading cause of productivity loss. However attendance software can help your business establish clear policies and minimize absenteeism. It discourages employees from committing repeat absences, not to mention tardiness. Staff are also able to view their respective schedule and ask for time off when required. 

2) Reduces Human Mistakes

Companies who continue to use manual payroll and attendance data entry methods often face significant monetary losses. They’re relying on outdated methods that no longer work in today’s work landscape. Manual record keeping is prone to mistakes and fraud. Buddy punching is a frequent occurrence in such systems. With attendance software, you know with surety that the right employee is clocking in at the appropriate time.

3) Automates Employee Scheduling

Creating schedules for employees is a painstaking task because HR personnel has to consider an employee’s availability, workable hours, specific requirements, etc. Managing schedules for a handful of employees is difficult enough but for larger teams, the task is virtually impossible. 

Luckily, an attendance software can help you streamline your scheduling. You can set up the software to account for pay grades, skill sets, availability, etc., which will save time for HR personnel.

Is your organization ready to invest in an effective attendance machine? Contact TimeLabs.