6 Reasons Why Organizations Should Consider Time Attendance Software

Is your company employing an outdated time attendance software? If your HR department is having a difficult time maintaining employee records, tracking attendance or keeping up with productivity levels, it’s time to consider a different method of recording employee data.

Incorrect data can result in the loss of millions in revenue for your company; money which would be better spent on employee bonuses and salary increases.

Here are six reasons why your organization should consider getting new time attendance software:

1. Accuracy

Humans are far more susceptible to making mistakes then we can realize; even if supportive devices are provided. With an automated time and attendance system, you get accurate data tracking and recording each time. This prevents mistakes that arise due to manual data entry errors. Accurate tracking greatly aids payroll computation.

2. Saves Money

Did you ever realize that time tracking software can actually control expenditures? This is accomplished by eliminating inaccurate time reporting practices such as chronic absenteeism, buddy punching, time abuse, tardiness, etc. According to a study conducted by Axsium Group, large companies can save up to $1,600 per employee when they implement a reliable time tracking software program. 

3. Improves Efficiency/Productivity

Managing and monitoring attendance manually is laborious, time-consuming and expensive. It takes a lot of time to process time cards and paper sheets, authorizes overtime shifts and leaves, creates schedules and payroll. Time software frees up valuable HR and administration time because every process is automated and updated into the payroll system. Apart from saving time and effort, you’re also getting data accuracy. This aids in optimizing the allocation of resources which greatly improves productivity and profits.

4. Visibility & Insights

Do you often require quick glances at all unplanned/planned absences for a particular employee? Within a few clicks, you can create accurate reports on absences, hours worked, overtime, etc., even generate a monthly summary on all necessary data grouping. You can also create customized reports to further improve transparency and visibility within your company.

Managers can employ graphical views of their reports to gain an understanding of employee attendance data. Time/attendance software provides a centralized data hub that can help employers improve and analyze policies on hours, leave, performance, workplace culture, pay, etc.

5. Hassle-free Workflow Management

An integrated attendance system provides excellent visibility on all available data and eases the workflow of leaves, performance reviews and payrolls. Alerts and notifications are automated, enabling managers to approve employee requests immediately without much effort. Within a few clicks, your time software program will enable your HR department to allocate work, manage schedules and track shift swaps. You can also use it to forecast budgets, resources and workloads.

6. Flexibility

In modern times, employees work from home, from the office and from remote locations. An attendance software program enables organizations to track employees in all locations using sophisticated clocking options such as internet networks, biometric terminals, smartphones, swiping technologies, desktop readers, etc.

Need more reasons to switch to a better way of tracking time and attendance? Contact TimeLabs to learn more about time attendance software.

7 Uses Of Biometric Time & Attendance Technology

Biometric time & attendance relies on biological and behavioral characteristics to validate a person’s identity. This technology is convenient, secure and its use is increasing globally. For instance, just five years ago, most people wouldn’t even consider using fingerprint scans on their cell phones. However, today this feature is present on most smartphones.

The use of biometric time & attendance technology is significant in many industries. Listed below are seven uses of biometric technology:

1. KYC - Know Your Customer

You’ve probably seen this technology being used by banks. KYC is a way for businesses to improve customer loyalty and satisfaction by providing personalized services and products. To be able to do so, a company needs to know about a customer’s needs, buying behavior and past purchases. By implementing biometric tech to identify and track each customer’s behavior, companies amass a large pool of data which they can use to offer personalized services.

2. Biometric Time & Attendance

“Time is money” in the business world. Companies strive to make every second count. As a result, biometric clocks are implemented to eliminate time theft and buddy punching. This increases accountability, prevents financial losses, boosts productivity and minimizes payroll errors.

 

3. Workforce Management

Some organizations must have accurate workforce data handy in order to comply with several external and internal policies. Biometric workforce management is a solution that maintains accurate demographic data, facilitates shift administration and maintains names/records of skilled, semi-skilled and unskilled employees.

4. Visitor Management

Does your establishment use ID cards or log books to track visitors? These are unreliable methods of tracking visitors which can potentially put your secured data and areas at risk for breaches. With biometric-based visitor management, you can quickly identify visitors using their biometric details. After collecting this data, you may send them digital badges which can be displayed each time they visit.

5. School Management

From maintaining academic records, identifying students to attendance tracking every day or during examinations, biometric technology can facilitate these processes. This system can free up time for school administration staff and maintain accurate and consistent records.

6. Patient Identification

Biometric technology is a necessity in hospitals and healthcare facilities in order to identify patients and maintain secure access to their demographic data and medical history. It also helps to prevent the repetition of medical records and provides security for storing personal medical details of patients.

7. Financial Services

With biometric technology, financial institutions and banks can provide convenient and secure service quality. This technology makes it possible to accurately identify account holders and non-account holders; can potentially save banks millions of dollars in theft and identity fraud. It also sets up a firm concrete trail which improves operational efficiency and accountability.

Are you ready to implement biometric time & attendance technology in your firm? Contact Time Labs today to discuss your options.

Evolution of Personnel Identification: Biometrics is the new ID cards

Growing security concerns require innovative protocols and safety units. The biometric face recognition system is looked upon as the most reliable channel to ensure security at home as well as work place. The need of the hour is a robust and accurate security system that can handle any number of visitors at the same time. The biometric face recognition system is a full-fledged security system that uses high-end optical technology and digital integration.

What is the basis of the biometric face recognition system?

Human body is unique in its own way. Apart from the regular fingerprint systems and the voice recognition system, the face is the most distinguishing contour to separate one person from another. The fact that no two persons have the same set of facial parameters forms the basis of the biometric face recognition system.

For instance, the gap between the brow ridges is one such factor. Another significant facial pointer is the nose tip angle, forehead area, shape of lips and chin contour.  Though there is still a certain chance of forgery owing to the development of cosmetic surgery, the biometric face recognition system can identify the difference between the original and the fake person to up to 99 percent.

What are the conventional modes of operating a biometric face recognition system?

The biometric face recognition system uses the facial template as the key card. It is called automated authentication. The person is granted access into the premise only if the real time image matches the existing template. In order to ensure that the person is a real human and not an android or an imposter, the biometric face recognition system may be installed with a password system along with digital image capturing unit.

The automated authentication ensures that there is zero manual intervention in the system. It removes chances of biasing and human error by 100 per cent.

What are the common advantages witnessed among biometric face recognition system users?

The biometric face recognition system is a complete digital apparatus that runs on a seamless algorithm. This ensures the following advantages:

• -      No fear of losing passwords to unscrupulous agents in the system
• -      No risk of data theft
• -      No risk of identity loss to an imposter
• -      No requirement of touching the panels
• -      Zero risk of contracting infections, unlike the fingerprint identification panels
• -      Minimum repudiation claims at office
• -      Full security with complete surveillance of the entry-exit points
• -      Optimum performance even in big organizations
• -      Scalable operation with seamless technology
• -      Energy efficient and runs even during power failure

What are the major components of the biometric face recognition system?

Like any sophisticated technology concerned with IT and digital data, the biometric face recognition system has following unassailable components.

• -      High quality Imaging device to capture facial contour like a camera
• -      Signal processing algorithm to match the data with the template
• -      Storage unit to reserve templates
• -      Matching algorithm
• -      Call on Actions to instruct if the person is real or fake

From LASER to voice encrypted data, the biometric face recognition system is a symbol of status and recognition.