Employee Self-Service Portal: Shortest way to Employee Data

Human Resource Information System, abbreviated as HRIS or HRMS is a smart interaction of the components of Human resource management components and the peripherals of Information Technology. Administrative function handled by the HR department is integrated with the software that makes data collection and the subsequent management of data possible. Comprehensive linking of databases ensures that information can be updated and used for various purposes. The most common application of using the fundamentals of Information Technology with HR utilities is the Employee self service portal. It is basically a strong structure containing the financial and HR modules linking one database with the others to manage the services and offer benefits to the employees. The advanced features using such portal offer flexibility as well as rigidity.

Employee Service portals consists of many independent users concurrently feeding their details and vital contact information on the portals so that the management can see and extend fullest support to them and touch base to provide any information concerning their change in status, promotion or transfer orders, or change in reporting management.

An employee can start interaction with the portal by registering into it using his unique user name. It could be his employee Identification number or his name itself or the email user name. Log on to the portal would bring him to the Welcome page or Home page of the company website where he can use the ‘intelligent’ view to surf the various tabs and clicks.

Most Employee self service portal handout interactive session so users don’t have to struggle to feed their data or manoeuvre past the difficult web pages. Graphical interaction or background narration or even video clippings help the user.

Portals concerned with Employee service cover the following aspects of the management function.

 

The most important aspect of Human Resource is calculating the number of days worked and number of leaves availed by an employee. Based on the standard deductions and plans, salary is deduced at end of the month with accuracy. The portal will automatically direct the employee to the Salary component and help him understand why and how the salary figures in a certain bracket and how much can be expected in salary cheque at end of the month. Payroll management using the portal is linked to leave management and Attendance management system. It will also contain your bank information and the amount of benefit sum you would have accumulated in addition to the other incentives at the end of your employment term. The payroll updates its data automatically.

Family status and home address can be effectively searched using the portal. It gets easier to find and reach out to your office buddies and colleagues and build a strong network outside the office. Planning out a new trip or getting guidance from the sibling departments can be made easy without being directed to the Operator. It saves vital time and effort by avoiding confusion.

The portal is the best way to register attendance as log in and log off time can be tracked effectively. Certain buffer time is imposed so that the employee does not complain of time taken in switching on the system.